(How we use student information)
The categories of student information that we collect, hold and share include:
Why we collect and use this information
We use the student data:
The categories of Guardian information that we collect, hold and share include:
We use the Guardian data:
The lawful basis on which we use this information
We collect and use student information under Section 537A of the Education Act 1996 and Article 6 and 9 of the GDPR.
Collecting student information
Whilst the majority of student information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation (GDPR), we will inform you whether you are required to provide certain student information to us or if you have a choice in this.
Storing student data
We store your data on secure computers and in paper records which are secured physically. The school is legally required to store personal data about you after you have left school. To meet these obligations we hold student data until the student is 25 years of age. So, for most students leaving this school when they are 11 years of age, we will hold data about them for a further fourteen years before securely destroying it.
Who we share student information with
We routinely share student information with:
Why we share student information
We do not share information about our students with anyone without consent unless the law and our policies allow us to do so.
We share students’ data with the Welsh Government on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
To find out more about how the Welsh Government uses student data go to:
We are required to share information about our students with our local authority (LA) and the Welsh Government.
Data collection requirements:
To find out more about the data collection requirements placed on us by the Welsh Government (for example; via the school census) go to:
For more information about services for young people, please visit our local authority website: www.wrexham.gov.uk
The NPD for Wales is owned and managed by the Welsh Government and contains information about students in schools in Wales. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Welsh Government. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our students to the Welsh Government as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD for Wales. To find out more about the NPD for Wales, go to https://gov.wales/statistics-and-research/about/how-we-use-your-data/?lang=en
Requesting access to your personal data
Under data protection legislation, parents and students have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact our Data Protection Lead - Kevin Williams, Ysgol Bryn Tabor, 01978 722180
You also have the right to:
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact:
The School Data Protection Lead
Ysgol Bryn Tabor